Booking Conditions


In order to benefit from the negotiated rates, some special deposit conditions have to be respected :

  • For any booking of 1 night stay, 1 night deposit has to be prepaid upon reservation
  • For any booking of 2 nights or more, 2 nights deposit has to be prepaid upon reservation

The balance of the booking including city taxes will have to be paid directly to the hotel upon check out (additional night, extras...).

Upon arrival, the hotel will ask for your credit card as a guarantee.

In case of early departure, the hotel may charge you for the full stay initially booked.

Booking confirmation will be sent including a summary of your reservation with the complete hotel details.

For online payment by credit card, an individual confirmation will be sent automatically.

For payment by wire tranfer or check in Euro, the confirmation will be sent upon receipt of the required deposit no later than 10 days after the booking. In case of no payment within this deadline, the booking will automatically be released.


Cancellation Policy


All changes/cancellations must be received in writing by email to

  • For any cancellation made until May 31, 2018, the deposit paid will be refunded.
  • From June 1, 2018, any cancellation will not be subject to refund. The deposit paid will be kept by the hotel as cancellation fees.

In case of no-show, the deposit paid will not be subject to refund.

In case of early departure, the hotel may charge to the participant the total stay initially booked.




Payment has to be received within 10 working days from the day of booking. If the payment is not received on due time, your booking will be automatically cancelled. Payment of accommodation fees should be made in Euro (€) by the following methods :

Credit Card : Visa, MasterCard, American Express.

Bank Transfer: Please make draft payable in Euro to :
Bank Name: SMC - 45 Boulevard Dubouchage – 06000 Nice (FRANCE)
Bank Code: 30077 / Branch: 04951 / Account: 10429400202 / Key: 80
IBAN: FR76 3007 7049 5110 4294 0020 280
All bank charges must be paid by the participant.
Please do not forget to indicate your ID and the reference of the congress on your order

Check issued in Euro to Voyages C. Mathez.




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